Cast & Crew
MyCast&Crew
Login
  • Products

      Accounting and Financial

    • PSL+

      AP payment software that optimizes production accounting.

    • DPO

      Digital solution to manage and optimize purchase orders.​

      Content and Collaboration

    • Studio+

      Digital production document and asset management solution.

    • Final Draft

      Head over to Final Draft to check out the industry standard in screenwriting software.

      Payroll and Human Resources

    • MyCast&Crew

      Help your crews manage their personal and payroll-related materials through one secure hub​​.

    • Start+

      Digital onboarding solution to get your crew started.

    • Hours+

      Digital timecard solution to pay your crew.​​

      Metrics and Insights

    • Reporting+

      Self-service tool that interprets and visualizes your production data.

    • Data+

      An integration to receive your production's raw data.

  • Services
    • Payroll

      Secure, full-service payroll—personalized to your production.​

    • Financial Services

      An overview of your production's health.

    • Residuals

      Fast and accurate payments.​

    • Workers’ Compensation

      Insurance and resources.​

    • Incentives Guide

      A comprehensive breakdown of all available film incentives.

    • Incentives Map

      Compare shoot location options.

    • Resources

      • Open Health

        Healthcare resources designed for non-union employees.​

  • Support and Forms
    • Resource Library

      Tax forms, documents, and more information.​

    • Self-Service Help Center

      Help articles, FAQ, videos, and more.

    • Contact Us

      Emails, phone numbers, and office locations.​

  • Training
    • EDGE

      Register for online training​ and improve your workflow.​

  • About
    • Who We Are
    • Our Companies
      • Backstage

        A one-stop-shop for creators to fully staff their projects.​

      • Canada

        Learn about our solutions in Canada.​

      • CAPS

        Solutions for live events and commercials.​

      • Checks & Balances

        Solutions for live theater payroll.

      • Final Draft

        Solutions for scriptwriting.​

      • Media Services

        Solutions for specialty films and content.​

      • Sargent-Disc

        Solutions for payroll and accounting in the U.K.​

      • The TEAM Companies

        Solutions for live events, advertising, and talent.​

    • Leadership
    • Careers
  • Blog
MyCast&Crew
Login
cc-logo
MyCast&Crew Sign In Contact Us
Menu
Close Menu
  • Open Health
  • Support
  • Forms and Resources
  • Home
  • Industry News
  • Labor & Compliance
  • Industry Insights
  • COVID-19 News
  • News and Culture
  • Spotlight

© 2022 Cast & Crew

  • LinkedIn
  • Facebook
  • Twitter
< Back to Homepage
BLOG | DIGITAL PRODUCTS

How to Streamline Your Production Payroll

Cast & Crew
| 12/08/2022

Chasing down production crew to fill out and/or sign their timecards is as obsolete as the film canisters of yesteryear. Using digital tools instead saves time, helps you maintain control and accuracy, and remain compliant with IRS, union rates and other contractual requirements. You’ll protect your production from delays and potential cost overruns and save trees, too.

Stay Organized, Save Time, and Avoid Compliance Mishaps

Paper records are a hassle to track and organize, storing them uses physical space that just isn’t necessary anymore, and they can lead to a host of challenges. Digital products, on the other hand, can transform the way you’ve been managing payroll while staying compliant with state and federal laws and applicable contract and union rules. Storing files in the cloud also makes accessing records a breeze.

By switching to a digital platform, you can run a smoother and more efficient process, regardless of your production size, location, or timetable.

1. Track work hours. 

With crew members working different schedules and days during production, manually tracking work hours is tedious. Unlike other industries, where employees are paid a consistent hourly rate or salary, entertainment workers often have varied pay rates on a project. For example, someone could transfer midweek to a new position that pays more. Before the development of virtual timecards, managing changes such as this required hours combing through physical records to get individual pay documented correctly.

Digital timecards track working hours and breaks without having to do the manual calculations yourself every pay period. And digital access means just that: You can see worker details through a centralized hub to manage timesheets and pay them in compliance with federal and state laws no matter their location or their compensation level.

Discover a more efficient way to do timecards, so your crew is paid accurately and on time with Hours+ >>

2. Comply with contractual payout arrangements.

Factors such as fluctuating pay rates, accurate tax withholdings, contracts, and deal memos no longer require spreadsheets and hours of reconciliation work. A customizable payroll service can track changes in pay rates and working hours for you, including contractual union payouts and loan-out employee arrangements. 

3. Store and access payroll documents.

Digital storage of personal documents in the cloud offers everything you have with paper filing and more, including faster retrieval. With the ability to access these important documents online, workers don’t have to come to you with requests for paystubs and other payroll needs. Instead, they can log into their personal accounts and access their documents when they need them, which saves you valuable time.

4. Simplify reporting.

Gathering documents for compliance audits has traditionally been one of the most time-consuming tasks for administrators. By using a cloud-based storage system and a central dashboard, forms can be collected with a few keystrokes and assembled into the required format. If there are additional records needed, those also can be produced quickly.

A virtual filing system also ensures everyone who needs access to certain records always works in the latest version of a document. It also tracks who made changes and when. You no longer have to engage in a game of telephone tag or trace a mile-long email string to discover when an individual moved from one role and contract to another.

Digital Payroll Systems Save Time and Money

Entertainment includes strict deadlines and a multitude of compliance requirements, unlike any other type of business. A digital payroll system is efficient and cost-effective; employee records are stored in the cloud for easier recording of and access to accurate information, so you pay workers appropriately per their contracts and remain compliant with applicable state and federal laws.

To learn more about how Cast & Crew digital products let you manage your workers’ personal, production, and payroll-related materials, discover Cast&Crew today.

Tags: Digital Products

We're here to help! Visit our Help Center for answers to your questions.

Visit Help Center →

Share This Post

Related Posts You’ll Love

INDUSTRY NEWS

SFVBJ: NY Private Equity Firm Acquires Cast & Crew

  • 1 Minute Read
  • 01/17/2013
INDUSTRY NEWS

Backstage: Hollywood Payroll Provider Purchased by ZelnickMedia

  • 1 Minute Read
  • 01/18/2013
INDUSTRY NEWS

Crew New Mexico: The Cast & Crew Interview

  • 4 Minute Read
  • 04/01/2013
illustration-support

Join our mailing list to get the latest insights and news!

  • Products

      Accounting and Financial

    • PSL+
    • DPO
    • Payroll and Human Resources

    • MyCast&Crew
    • Start+
    • Hours+
    • Content and Collaboration

    • Studio+
    • Final Draft
    • Metrics and Insights

    • Reporting+
    • Data+
  • Services

    • Payroll
    • Financial Services
    • Residuals
    • Workers’ Compensation
    • Incentives Guide
    • Incentives Map
  • Support and Forms

    • Resource Library
    • Self-Service Help Center
    • Contact Us
  • Our Companies

    • Canada
    • CAPS
    • Backstage
    • Checks & Balances
    • Final Draft
    • Media Services
    • Sargent-Disc
    • The TEAM Companies
  • Training

    • EDGE
  • About Us

    • Who We Are
    • Leadership
    • Careers
  • Resources

    • Open Health
  • Blog

© 2023 Cast & Crew LLC.
All rights reserved.

Cast & Crew and its associated logos are trademarks of Cast & Crew, LLC in the United States and/or other countries. All other trademarks are the property of their respective owners.

Privacy Policy | Terms of Use

2300 Empire Avenue I Burbank, CA 91504
  • LinkedIn
  • Twitter
  • Facebook